Conference+Guidelines

Approved conferences: MSET ([]) NCTM ([]) NSTA ([] NMSA([]) MAEOE ([]) and ISTE ([])

Below are the conference attendance reimbursement guidelines for the MSPP STEM Grant. These guidelines have been sent to county contacts. **For Participants: ** LEAs will reimburse their learning team participants up to $600 for conference attendance and the related expenses listed below. Any expenditure above $600 per participant will not be reimbursed. Participants must follow their LEA guidelines and procedures for reimbursement (including limits) and submit __itemized__ receipts for __all__ expenditures.

Participants will be expected to share conference highlights and resources with other Maryland Learning teams.

The following will be reimbursed to participants by their LEAs as part of the $600, **provided receipts are submitted (NOTE: this includes submitting meal receipts that show items purchased and hotel receipts - reservation documentation is not sufficient. Be sure to get the receipt from the front desk when you check out if they don't put one under your door in the a.m.)** · Members of the MSPP STEM grant learning teams will attend and be reimbursed (for registration and membership) for **one** single- or multi-day conference related to STEM. (Any conference other than MSET ([]), NCTM ([]), NSTA ([] NMSA([]) must be approved by Grant Manager) · Participants will be reimbursed for mileage in accordance with their LEA’s policy. · Participants will be reimbursed for parking in accordance with their LEA’s policy. · Attendees will be reimbursed for a hotel accommodations in accordance with their LEA’s policy. · <span style="font-family: 'Bookman Old Style','serif'; font-size: 12pt;">Participants will be reimbursed for meals in accordance with their LEA’s policy.

<span style="font-family: 'Bookman Old Style','serif'; font-size: 12pt; margin: 0in 0in 0pt;">In addition to the maximum $600 per participant, the grant will reimburse the LEA for a maximum of three days for substitutes for each participant (provided for the days of conference attendance).

**<span style="font-family: 'Bookman Old Style','serif'; font-size: 12pt;">Note to LEA Leads: ** <span style="font-family: 'Bookman Old Style','serif'; font-size: 12pt; margin: 0in 0in 0pt;">After the LEA has reimbursed the participants, all expenditures with proper copies of receipts should be forwarded to the Grant Manager, Sara Eger, through the monthly invoice procedure so that the Grant can reimburse the LEA. Remember, this is a federal grant and receipts for all expenditures (including the cost of the substitute) are required. Any expenditure without a related receipt will be held until the receipt is provided.